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2022 Exhibits Information for Exhibitors

2022 Exhibit Hall Dates

Thursday, March 17

9:30 -5 p.m. EST

 

Friday, March 18
9:30 a.m. - 6 p.m. EST

 

Saturday, March 19
9:30 a.m. - 3 p.m. EST


 

We will hold an in-person meeting March 17-19, 2022 at the Georgia World Congress Center.

What are the 2022 exhibit space fees?

Booth Space Fees will be available in early August 2021.

 

What do I need to apply? 

Your Password.
Your company contact received a reminder email with your password. Your password remains the same from previous years. Remember, you need your password for your priority points to be allocated to your application. If you have any questions, email Wendy McGar, Exhibits Manager at wmcgar@hinman.org.  

 

Complete a booth space application. A $500 per 10' x 10' booth space deposit is due upon submitting the Exhibitor Space Application. A 50% booth deposit is due at assignment (assignments begin September 1, 2021).  The remaining balance is due on January 14, 2022.

 

How do you create a company record and receive a password to apply?

  1. Click here to go to the Exhibitor Portal- The portal will be available in August 2021. Until then, please email wmcgar@hinman.org to have the exhibits manager add you. 
  2. Fill out your information and submit. This adds you to our exhibitor database.
  3. Once submitted, your password will appear at the top of the confirmation page and in a confirmation email.
  4. Once you have received your password, click on the Booth Space Application, enter your password, fill out the form and submit. 

What are priority points and how are they accumulated?

Exhibit space is assigned based on priority points.  Each year, a company can gain up to 4 priority points for each of the following:


1.    Apply to exhibit on show site for the next year’s meeting.

2.    Complete the post show survey.

3.    Book your hotel room(s) through Hinman Housing powered by Eventsphere. One priority point is applied upon completion of your hotel stay.

4.    Consecutive year of exhibiting as the primary contract holder with the Meeting.

 

What are the 2022 Rules and Regulations?

The rules and regulations include the following information in detail:

  • Space Assignment
  • Restrictions
  • Regulations- live demonstrations, Hinman Logo use, Subletting Space, Space Rental, Hall Access Hours and more
  • Booth & Equipment Specifications
  • Registration
  • Terms of Payment
  • Indemnification and Liability Insurance
  • Violations

A complete copy of the 2022 Rules and Regulations will be available in August 2021.

 

Resources

Certificate of Insurance Requirement:

Hinman in-person Exhibitors are required to carry a liability policy for their booth space. When you purchased your booth type, you agreed to adhere to the Hinman rules and regulations which details this requirement. The RainProtection Insurance offers inexpensive coverage. Click here for complete information. 

 

First-Time Exhibitor Tips:

If you’ve never exhibited before, check out these great tips from Hinman’s service contractor, Freeman Co. First Time Exhibitor Do's and Don'ts.

 

First-Time Exhibitor Sample Budget:

Here is a sample budget worksheet from Freeman Co. to help make the most of your exhibiting experience.
Budget Worksheet Sample.

 

Electricity in Your Booth:

Here is an article from the Center for Exhibition Industry Research (CEIR) on booth electricity.

 

2021 Attendance

TOTAL ATTENDEES
IN-PERSON ATTENDEES
Dentists
2,604
785
Hygienists
2,339
446
Assistants
423
181
Office Staff
234
113
Lab Techs
24
8
Pre-Dental Students
46
19
Educators
32
7
Guests/
Spouses
851
129
Exhibitors
473
311
Total
7,026
1,999
The Hinman Dental Society of Atlanta  • 33 Lenox Pointe NE, Atlanta, GA 30324-3172  • Tel: (404) 231-1663  • Copyright © 1996-2021 Hinman Dental Society of Atlanta