Hinman Home
Search:

2021 Exhibits Information for First-Time Exhibitors

2021 Exhibit Hall Dates

 

Friday, March 12
8:30 a.m. - 5 p.m.

 

Saturday, March 13
8:30 a.m. - 4 p.m. 


 

We will hold both a virtual and in-person meeting next March.

As with most things during this crisis, this situation is fluid. We will provide further updates as they become available.  Thank you for your patience while we work through the details.

 

What we know right now:

  • Exhibitors will be sent an email after Thanksgiving where you can share with us your preference of how you would like to participate in Hinman 2021.
  • In-person attendance includes access to virtual courses, including all on-demand offerings.
  • The in-person meeting will be much smaller than what you are used to experiencing at Hinman to allow for social distance guidelines to be put in place.  

 

The below details will be updated after the Thanksgiving holiday. An email to all exhibitors will be forthcoming. Thank you for your support.

 

What are the 2021 exhibit space fees?

Basic Virtual Booth....................................$1,000
Upgraded Virtual Booth............................$1,500
Virtual and In-Person Booth.....................$2,500 (Due to limited space, all in person exhibitors are restricted to no more than two in-person booth spaces.)

 

The total balance is due within 30 days. If payment is not made within 30 days, your booth space item will be released and will be offered to another exhibitor. Payment plans are available upon request and must be made in writing. Please contact Wendy McGar, Exhibits Manager at wmcgar@hinman.org.

 

How do I purchase a booth?

Use this link to purchase your booth package and browse our sponsorship options. 

 

What is the process for booth assignments?

The in-person exhibit floor will take place in a ballroom and will be tabletop 8 x 10' exhibit spaces. Booth assignments will begin after the new year. Exhibitors will be contacted directly by the Exhibitors Manager to discuss assignment options. 

 

In-person exhibit space is assigned based on priority points accrued through the 2019 Meeting, as points were not awarded in 2020. 

 

Virtual exhibit space will appear on the platform in booth level order from the top of the webpage down- Upgraded Virtual, Virtual and In-Person, and Basic Virtual. All virtual spaces are searchable by category and by company name. 

 

How do you create a company record and receive a password to apply?

  1. Click here to go to the Exhibitor Portal.
  2. Fill out your information and submit. This adds you to our exhibitor database.
  3. Once submitted, your password will appear at the top of the confirmation page and in a confirmation email.
  4. Once you have received your password, click here to be redirected to purchase your space.

  

Resources

Certificate of Insurance Requirement:

Hinman in-person Exhibitors are required to carry a liability policy for their booth space. When you purchased your booth type, you agreed to adhere to the Hinman rules and regulations which details this requirement. The RainProtection Insurance offers inexpensive coverage. Click here for complete information. 

 

First-Time Exhibitor Tips:

If you’ve never exhibited before, check out these great tips from Hinman’s service contractor, Freeman Co. First Time Exhibitor Do's and Don'ts.

First-Time Exhibitor Sample Budget:

Here is a sample budget worksheet from Freeman Co. to help make the most of your exhibiting experience.
Budget Worksheet Sample.

 

Electricity in Your Booth:

Here is an article from the Center for Exhibition Industry Research (CEIR) on booth electricity.

2019 Attendance

Dentists
5,587
Spouses
1,687
Assistants
2,745
Hygienists
4,397
Office Staff
1,427
Lab Techs
133
Pre-Dental Students
308
Non-Dental Healthcare Professionals
80
Media
20
Children/Youth
269
Guests/Staff
368
Exhibitors
3,331
Total
20,352
The Hinman Dental Society of Atlanta  • 33 Lenox Pointe NE, Atlanta, GA 30324-3172  • Tel: (404) 231-1663  • Copyright © 1996-2021 Hinman Dental Society of Atlanta