Hinman Home

Exhibit Hall Information

2021 Exhibit Hall Dates

Thursday, March 11
9:30 a.m. - 5 p.m.


Friday, March 12
9:30 a.m. - 6 p.m.


Saturday, March 13
9:30 a.m. - 3 p.m. 

Photos from Hinman 2018

The 2020 Thomas P. Hinman Dental Meeting has been cancelled due to concerns about the Coronavirus:

Hinman is offering two options for refunds to exhibits:

1.     Move your booth payment to the 2021 Meeting

2.     Receive a full refund

If you have not already, please email the exhibits manager, Wendy McGar at wmcgar@hinman.org with your preference.


For exhibits-related orders with the vendors please see below for details:

  •  Freeman Customer Service- 888-508-5054 or customersupport@freeman.com
  •  Lead Retrieval Refund- They can email hd@prereg.net or call 866-248-2883
  •  Attendee Mailing List- Click here for the order form
  •  GWCC Utilities (Electrical, Water and Air)- All orders will be refunded. If exhibitors have specific questions, they can contact engorders@gwcc.com or 404-233-4800.
  •  Hotels- Eventsphere will be reaching out to exhibitors to cancel rooms. Per Eventsphere refunds will take approximately 5-7 business days to process. 





What are the 2021 exhibit space fees?

10' x 10' Linear Booth...........$3,450
10' x 10' Corner Booth..........$3,850
Island Surcharge.....................$3,450 per booth eliminated
A $500 per 10' x 10' booth space deposit is due upon submitting the Exhibitor Space Application and the remaining 50% booth deposit is due at assignment (assignments began June 15). Your booth will remain in reserved status for thirty days until the deposit is paid. If the deposit is not received, your booth will be released. The remaining balance is due on January 14, 2021.


Which booth spaces are available?

Use this link to visit the latest  floor plan. This shows you which booths are already reserved and which ones are available. On your application, list more than one booth request in case your first choice is no longer available.

How does the deposit and booth assignments work?

A $500 per 10' x 10' booth space deposit is due upon submitting the Exhibit Space application, and a 50% booth deposit of the total booth space is due at assignment.

Assignments start June 2020. All applications submitted by this deadline will be in on the first round of assignments. Assignments are based on priority points. Assignments take 2-3 months to complete before the next round begins.

How do you create a company record and receive a password to apply?

Click here to fill in your company information.  Once completed it will generate a password and a link to apply to exhibit. You will need to keep the password on file to access and manage your account in the exhibitor portal, and for your priority points to transfer with future year applications.

How do I earn up to four priority points per Meeting?

1. Apply to Exhibit on-site for the following year’s meeting
2. Take the Post Show Survey
3. Book your hotel room(s) through Hinman Housing powered by Eventsphere. One priority point      is applied upon completion of your hotel stay.
4. Exhibit!


First Time Exhibitor Booth Package:

For $400 you can look like a seasoned exhibitor. A First Time Exhibitor booth package comes with:

1. 6' skirted table
3. 2 chairs
4. Wastebasket
5. Carpet
6. 120v electrical outlet

Simply type FTE in the “Special Instructions” box on your application or email Wendy McGar, Exhibits Manager and we will add this to your order. Deadline to apply for the FTE package is February 10, 2020


Certificate of Insurance Requirement:

Hinman Exhibitors are required to carry a liability policy for their booth space. When you apply to exhibit, exhibiting companies agree to adhere to the Hinman rules and regulations which details this requirement. The RainProtection Insurance offers inexpensive coverage. Click here for complete information. 


First-Time Exhibitor Tips:

If you’ve never exhibited before, check out these great tips from Hinman’s service contractor, Freeman Co. First Time Exhibitor Do's and Don'ts.

First-Time Exhibitor Sample Budget:

Here is a sample budget worksheet from Freeman Co. to help make the most of your exhibiting experience.
Budget Worksheet Sample.


Electricity in Your Booth:

Here is an article from the Center for Exhibition Industry Research (CEIR) on booth electricity.

2019 Attendance

Office Staff
Lab Techs
Pre-Dental Students
Non-Dental Healthcare Professionals
The Hinman Dental Society of Atlanta  • 33 Lenox Pointe NE, Atlanta, GA 30324-3172  • Tel: (404) 231-1663  • Copyright © 1996-2020 Hinman Dental Society of Atlanta