Schedule of Important Dates

Tools & Information

Tuesday, September 7, 2010

  • Application due, along with a $1,200 deposit per booth requested.

Monday, September 27, 2010

  • Exhibitor housing opens.

Wednesday, November 17, 2010

  • First round of booth confirmations sent out

Monday, December 6, 2010

  • Last day to cancel and receive full refund of monies paid. (Any cancellations between December 7, 2010 and January 7, 2011 will receive deposit payment minus a flat $500 administration fee.)

Monday, December 13, 2010

  • Exhibitor booth personnel pre-registration begins. All confirmed exhibitors may register their booth personnel online.

Friday, January 7, 2011

  • Final payment due with signed contract
  • Final opportunity to edit Program Book, Guide to Technical Exhibits and product category listing information
  • Deadline for special requests and prize contest requests
  • Hanging sign approval form due

Monday, January 24, 2011

  • Deadline to reserve advertising space in the Guide to Technical Exhibits. This official guide provides complete information about exhibits, events and Table Clinics to help attendees set itineraries at the event and to reference throughout the year. Contact Angie Barnum at 913-344-1443 or abarnum@ascendmedia.com.

Friday, February 4, 2011

  • Deadline to reserve space in the marketing Pre-Event Planner. This pre-show mailer allows you to promote your company using your own promotional materials. Contact Monica Seay 205-616-8449 or monica@eventmarketingconsultants.com.

Monday, February 7, 2011

  • Deadline for submitting materials for the Guide to Technical Exhibits. This official guide provides complete information about exhibits, events and Table Clinics to help attendees set itineraries at the event and to reference throughout the year. Contact Angie Barnum at 913-344-1443 or abarnum@ascendmedia.com.

Friday, February 18, 2011

  • Pre-registration deadline to receive badges in the mail.
  • Certificates of insurance due. No exhibitor will be allowed to set up their booth or exhibit unless they have signed and returned an original contract and provided the Meeting with an original Certificate of Insurance.
  • Exhibitor appointed contractor form due
  • First day for receipt of warehouse shipments at Freeman

Tuesday, February 22, 2011

  • Complimentary equipment form deadline (Complimentary equipment forms submitted after this date will not be accepted. NO EXCEPTIONS.)

Thursday, February 24, 2011

  • Early order discount deadline for lead retrieval.

Thursday, March 3, 2011

  • Georgia World Congress Center early order discount deadline. Only good for orders placed online at www.gwcc.com.

Tuesday, March 8, 2011

  • Freeman early order discount deadline

Tuesday, March 15, 2011

  • Last day for receipt of warehouse shipments at Freeman without incurring additional charges.

Tuesday, March 22, 2011

  • First day shipments may be received at The Georgia World Congress Center
  • 8:00 a.m. - 8:00 p.m. Exhibitor Move-in

Wednesday, March 23, 2011

  • 8:00 a.m. - 8:00 p.m. Exhibitor Move-in
  • 10:00 a.m. - 5:00 p.m. Exhibitor Registration

Thursday, March 24, 2011

  • 7:00 a.m. - 6:30 p.m. Exhibitor Hall Access Hours
  • 8:00 a.m. - 5:00 p.m. Exhibitor Registration
  • 9:00 a.m. - 5:30 p.m. Exhibits Open NEW OPENING TIME!

Friday, March 25, 2011

  • 8:00 a.m. - 6:30 p.m. Exhibitor Hall Access Hours
  • 8:00 a.m. - 5:00 p.m. Exhibitor Registration
  • 9:00 a.m. - 5:30 p.m. Exhibits Open

Saturday, March 26, 2011

  • 8:00 a.m. - 10:00 p.m. Exhibitor Hall Access Hours
  • 9:00 a.m. - 4:30 p.m. Exhibits Open
  • 4:30 p.m. - 10:00 p.m. Exhibitor Move-out

Sunday, March 27, 2011

  • 8:00 a.m. - 4:00 p.m. Exhibitor Move-out

ALL DEADLINES WILL BE STRICTLY ENFORCED