Wednesday, September 21, 2011

• Application due, along with a $1,200 deposit per booth requested.
  
  Click here to access the booth application.

Monday, September 26, 2011

• Exhibitor housing opens.

Wednesday, November 16, 2011

• First round of booth confirmations sent out

Tuesday, December 6, 2011

• Last day to cancel and receive full refund of monies paid. (Any cancellations between December 7, 2011 and January 6, 2012 will receive deposit payment minus a flat $500 administration fee.)

Friday, December 16, 2011

• Exhibitor booth personnel pre-registration begins. All confirmed exhibitors may register their booth personnel online.For returning 2011 exhibitors, a $100 discount on each booth purchased will be offered if payment in full is received by the deadline.

Friday, January 13, 2012

• Final payment due with signed contract
• Final opportunity to edit Program Book, Guide to Technical Exhibits and product category listing information
• Deadline for special requests and prize contest requests
• Hanging sign approval form due

Tuesday, January 24, 2012

• Deadline to reserve advertising space in the Guide to Technical Exhibits. This official guide provides complete information about exhibits, events and Table Clinics to help attendees set itineraries at the event and to reference throughout the year. Contact Angie Barnum at 913-344-1443 or abarnum@ascendmedia.com.

Friday, February 3, 2012

• Deadline to reserve space in the marketing Pre-Event Planner. This pre-show mailer allows you to promote your company using your own promotional materials. Contact Monica Seay 205-616-8449 or monica@eventmarketingconsultants.com.

Monday, February 6, 2012

• Deadline for submitting materials for the Guide to Technical Exhibits. This official guide provides complete information about exhibits, events and Table Clinics to help attendees set itineraries at the event and to reference throughout the year. Contact Angie Barnum at 913-344-1443 or abarnum@ascendmedia.com.Commitment Deadline for The Hinman Exposition Marketing & Promotional Strategy packages and a-la-carte items are due with the exception of the New Product and New Exhibitor Pavilions. The Pavilions follow regular booth contract, liability insurance and payments deadlines as stated above.

Friday, February 17, 2012

• Certificates of insurance due. No exhibitor will be allowed to set up their booth or exhibit unless they have signed and returned an original contract and provided the Meeting with an original Certificate of Insurance.
• Exhibitor appointed contractor form due
• First day for receipt of warehouse shipments at Freeman

Thursday, March 1, 2012

• Georgia World Congress Center early order discount deadline. Only good for orders placed online at www.gwcc.com.

Tuesday, March 6, 2012

• Complimentary equipment form deadline (Complimentary equipment forms submitted after this date will not be accepted. NO EXCEPTIONS.) Once you enter Freeman's site follow this path to the form: Click Forms & Brochures » Furnishings Carpet & Cleaning Tab » The very first form, Complimentary Booth Package.

Tuesday, March 20, 2012

• First day shipments may be received at The Georgia World Congress Center
• 8:00 a.m. - 8:00 p.m. Exhibitor Move-in

Wednesday, March 21, 2012

• 8:00 a.m. - 8:00 p.m. Exhibitor Move-in
• 10:00 a.m. - 5:00 p.m. Exhibitor Registration

Thursday, March 22, 2012

• 7:00 a.m. - 6:30 p.m. Exhibitor Hall Access Hours
• 8:00 a.m. - 5:00 p.m. Exhibitor Registration
• 9:00 a.m. - 5:30 p.m. Exhibits Open

Friday, March 23, 2012

• 8:00 a.m. - 6:30 p.m. Exhibitor Hall Access Hours
• 8:00 a.m. - 5:00 p.m. Exhibitor Registration
• 9:00 a.m. - 5:30 p.m. Exhibits Open

Saturday, March 24, 2012

• 8:00 a.m. - 10:00 p.m. Exhibitor Hall Access Hours
• 9:00 a.m. - 4:30 p.m. Exhibits Open
• 4:30 p.m. - 10:00 p.m. Exhibitor Move-out

Sunday, March 25, 2012

• 8:00 a.m. - 4:00 p.m. Exhibitor Move-out

- ALL DEADLINES WILL BE STRICTLY ENFORCED